How to create an email template in Outlook

4 min read

Published date: 31/03/2021

How to create and email template in Outlook

Can I create a template in Outlook? Yes, you can! If you’re sending regular content then it’s a big time-saver.

You can just compose and save a message as a template, and then reuse it when you need to. You can also change detail i.e. perhaps the salutation?

Time needed: 5 minutes.

How to create an email template in Outlook

  1. Click ‘new email’ in the normal way

    Just click ‘New Email’ and type away adding your content. You can add images, tables and any other information in the normal way.

    How to create an Outlook template

  2. Save as a template

    Go to the File tab and select ‘Save As’
    In the ‘Save As’ dialogue box select ‘Save as type’ list and select ‘Outlook Template’
    Add a file name for your template and click ‘Save’

    Can I create a template in Outlook

  3. Use the template

    Select ‘New Items > More Items > Choose Form’

    Outlook template

  4. Open User Templates in File

    At the ‘Choose Form’ window, you should select ‘User Templates in File System’

    How to create an email template in Outlook

  5. Choose your template

    Choose your template and amend away… add To, Cc, Bcc or anything else you’d like to and just send.

Note: Changes made aren’t saved to the template. If you use the Save command, this creates a draft of your message, but won’t update the template. To update the template, follow the steps for saving a new template.

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