Microsoft 365 is the most popular all-powerful office productivity software. It has 48.8% of the global market share, just edging out Google’s apps by a couple of percentage points.
Individuals, small & mid-sized businesses, and larger enterprise organisations use it. It does everything a modern office needs, from word processing and spreadsheet work to cloud storage and video conferencing.
Because Microsoft 365 is such a vast platform, with over 20 apps, it can be easy to miss helpful features. People tend to stick with what’s familiar. But this often causes them to miss out on time and money-saving bonuses in M365 beyond the core apps.
Some of the many apps you get, depending on your subscription plan, include:
Want to get more value from your subscription? We’ll go through some of the most helpful apps and features in Microsoft 365 that you may now know about
We’ve all been there at one time or another. You know there is a way to do something in an app, but you can’t find it in the menu. For example, trying to change your margins in Microsoft Word to give you more space on the page.
You can stop wasting time clicking through one tab after another and instead use the search box at the top. It’s not just for searching for help topics. You can use a search to quickly jump to settings like margins, page orientation, and many more.
Most businesses need to have nice-looking images from time to time. They’re used on websites, brochures, and presentations. But finding good business images can be expensive.
You can’t just do a Google search to find them because they may be copyrighted. You need to have images that you can use commercially without any problems.
You have a treasure trove of Word, Excel, and PowerPoint images. These are free to use in your marketing. You also have videos, icons, and even 3D models, all there for the picking.
Find them by going to Insert > Pictures > Stock Images
Use the tab at the top to tab between the different media. Then, click to insert it directly into your document, spreadsheet, or presentation.
Researching things like the population of a city or the nutritional value of a new menu can take days. Did you know that inside Excel, you have access to several databases?
You can leverage facts and figures stored inside Excel’s “data types.” They include topics on everything from chemistry to yoga poses. Use data types to populate tons of data in seconds for various topics.
Microsoft Forms is one of the best-kept secrets of M365. This cloud-based survey and form builder makes sending out surveys to people simple. You get the results back when they click “submit” on the cloud-based form.
You can even download the results directly to Excel, using them for graphing or uploading them into a software template.
Do you worry when it comes time to present to clients or your team? Not everyone feels comfortable about public speaking, even if it’s virtual.
PowerPoint can help with a handy AI-powered feature called Presenter Coach. Turn this coach on when practising your presentation. It will give you tips on pacing, use of filler words (e.g., umm), repetitive language, and much more!
Look for the “Rehearse with Coach” option on the Slide Show menu.
Do you have certain emails you send customers with the same paragraphs of text? For example, it might be directions to your building or how to contact support.
Stop retyping the same info every time. Outlook has a feature called Quick Parts that saves and then inserts blocks of text into emails.
When inserting that text into another email, use the same menu. Then click to insert the Quick Part.
Keyboard shortcuts are great for saving time. But there’s not always one there when you need it. One handy keyboard shortcut to add for MS Word is to paste as text only. This method removes any formatting copied text might have had so your document isn’t messed up.
Here’s how to make a keyboard shortcut for this:
How to create an email template in Outlook
How to change the background image for Microsoft Teams.
How to compare two versions of an excel workbook
How can you lock down a Microsoft form once live?
Microsoft 365 has many security-enhancing, time-saving, and money-saving features. Learn how else we can help by scheduling a consultation today.
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We’re always just a phone call away; we live and breathe IT services. We’re here to help your business with anything that could go wrong with your systems or devices. We’re ready to solve any problem you throw our way!
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