Unlock the Benefits of Microsoft Universal Print

5 min read

In today’s digital workplace, printing remains a crucial function for businesses of all kinds. However, managing print infrastructure and addressing printer-related issues can be time-consuming and disruptive. Microsoft has developed a solution called Microsoft Universal Print, which aims to streamline print management and provide modern solutions to longstanding printing problems. In this blog post, we will explore the benefits and features of Microsoft Universal Print and how it can enhance your printing environment.

Unlocking the Potential of Microsoft Universal Print

Microsoft Universal Print leverages the power of Microsoft 365 and Azure to eliminate the need for complex on-premises print infrastructure. Here are the key advantages of adopting Microsoft Universal Print for your document handling:

Simplifying Print Management

Microsoft Universal Print simplifies print management by eliminating the requirement for on-premises print servers. Organisations can centrally manage their printing needs from the cloud, reducing the complexities associated with print server configurations, driver installations, and print queue management. This results in significant time and cost savings.

Seamless Integration with Microsoft 365

Microsoft Universal Print seamlessly integrates with Microsoft 365 and works alongside Azure Active Directory, ensuring a secure and authenticated printing experience for users. Users can easily print from any device, including Windows PCs, Macs, and mobile devices, without the need for complex setup or driver installations. This integration enhances productivity for employees working across different platforms.

Flexibility and Scalability

With Microsoft Universal Print, organisations gain flexibility and scalability in their print activities. It supports both modern and legacy printers, allowing businesses to leverage their existing printer fleet. Universal Print facilitates easy connectivity and management through the cloud, enabling centralised control and monitoring of printers. This makes it effortless to scale up or down based on business needs.

Streamlined Printer Deployment

Deploying printers across an organisation can be time-consuming, but Microsoft Universal Print simplifies this process. It provides a centralised portal for printer management, allowing administrators to easily add, configure, and assign printers to specific users or groups. This eliminates the need for manual configuration on individual devices, ensuring a consistent printing experience throughout the organisation.

Enhanced Security and Compliance

Security is a critical concern in today’s threat landscape, and Microsoft Universal Print enhances print security through its integration with Azure Active Directory. It enables authentication and access control and supports secure print release, ensuring that sensitive documents are only printed when the authorised user is physically present at the printer. Additionally, Universal Print integrates with Microsoft Endpoint Manager, empowering organisations to enforce security policies and manage print-related settings from a centralised location.

Insights and Analytics

Understanding print usage and optimising print infrastructure is vital for efficient cost management. Microsoft Universal Print provides insights and analytics that allow organisations to gain visibility into print usage patterns, track printing costs, and identify opportunities for optimisation. With detailed reporting and analytics, businesses can make informed decisions, allocate print resources better, and implement strategies to reduce printing costs.

Is Microsoft Universal Print Right for You?

Microsoft Universal Print offers a modern and efficient approach to print management, streamlining the printing experience and eliminating the complexities of on-premises print infrastructure. However, whether it is the right solution for you depends on your specific printing needs, including the frequency of printing and the number of endpoints in your organisation. Our team can help you assess the full capabilities of Microsoft Universal Print, including cost considerations, and determine if it aligns with your requirements.

Expert Solutions for Your Technology Needs

Making software decisions can be challenging, which is why we are here to assist you. Our team can discuss your current infrastructure, help you evaluate solutions like Microsoft Universal Print, and

guide your organisation on what makes the most sense. Contact us today to have a conversation about your technology needs and find cost-efficient answers to streamline your printing operations.

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