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How can you lock down a Microsoft form once live?

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Home | Discovery Corner | Tips & Tricks | How can you lock down a Microsoft form once live?

Published Date: 19th February 2021


How to lock down a Microsoft form to prevent it being edited

Microsoft Forms

Microsoft forms are a great tool in the Microsoft Teams suite of offerings, and it’s free dependent on your license level!

I’ve recently prepared one to get weekly feedback from all business team members so we can forge ahead with continuous improvement. I added the form to a Team channel for everyone to access easily to complete. However, that means it’s editable by others on the Team which I don’t want. I also don’t want to share the responses.

Off I went to find the solution and there was a thread at Microsoft Tech Community addressing that very issue. If you’ve followed that link you’ll see there was no solution offered.

Not one to give up I put my thinking cap on to provide the solution under my ‘Tips & Tricks’.

Penntech IT Solutions Tips & Tricks:

Adding the form to the Team Channel

It’s logical to hit the plus sign on the horizontal menu and pick Form then add the relevant form. Instead take the following steps:

  • Pick up the URL of the Form by hitting the share button when in edit mode and copying the link to share
How can you lock down a Microsoft form once live?
  • Go to the relevant channel in Teams and hit the + button on the horizontal menu and type ‘website’.
  • Give your tab the title of your Form and paste in the URL link

The result

When your colleagues now select the tab it will provide the fillable form without the ability to edit.

Ta dah!


Rebecca Groves
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Penntech helped us migrate and merge our inbox's for our small restaurant and bar group. They were super efficient and got everything done within 24 hours. I highly recommend them and will be using them again.
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May 18, 2020.
Heartstyles have worked with Penntech for 3 years. The initial brief to sort out our global IT requirements. Penntech have always been refreshing clear in their comms, avoiding IT gobbledygook. No job has been too small to support and they always deliver above and beyond what was required and within budget. They clearly know what they’re doing and the level of service is always outstanding
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The Penntech team's 'can do' approach is something that we have come to rely on. During their first year of engagement, the Penntech team identified IT redundancies and inefficiencies, which resulted in cost-savings equal to, if not more than their annual fee. Lewis and his team are cost-conscious, profoundly knowledgeable and can understand and communicate at all levels of our organisation. I would highly recommend Penntech IT Solutions for IT support.
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Ashley Rowland
May 12, 2020.
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